Odyssey Fall Finale Sprint AR

Date

Location

Venue

Distance

Duration

Disciplines

Divisions

Fees

Included

Important Dates

Schedule

Saturday, October 16, 2010
Check In: 6:00am - 9:00am
Race Brief: 10:00am
Race Start: 11:30 noon

Race Finish: 5:30pm

Post Race BBQ: 5:00-7:00pm

(Times subject to change)

Directions

Driving South on I81: Take exit 167, go South on route 11 for 1 mile, Turn right at Burger King on left just over James River Bridge. Go 0.2 mile take right into Buchanan Fair Grounds.

Driving North on I81: Exit 162, go North on Route 11 follow signs to Buchanan, VA. Drive for approximately 5 miles into the downtown area where route 11 becomes Main Street. Turn left at Burger King just before the James River Bridge. Go 0.2 mile take right into Buchanan Fair Grounds.

 

Lodging

Camping at Buchanan Fair Grounds (Race Check in) is available for $10/tent for the entire weekend. Pay at check in.

Lodging in Buchanan, VA

Certifications

Support Crews

Most of the recommended and required gear can be purchased from MadAthlete.com

Each competitor must possess permanently throughout the event:
* Compass (1 per every 2 competitors on a team)
* Whistle
* Space blanket
* Cell phone- fully charged (1 per every 2 competitors on a team)

Not Required, but HIGHLY RECOMMENDED
* Headlamp
* Thermal undergarment (i.e. Outlast, Thermastat, Capeliene) top
* Water-proof top with taped or sealed seams
* Fleece top
* Fleece hat

Each team must possess permanently throughout the event
* (1) First aid kit as indicated below
* (1) Small dry bag (or more than one is even better) for the safe-keeping of your cell phone. These bags MUST BE       WATERPROOF.

Specific equipment for the paddling section
* Boats - Must be made of ABS, Royalex, or similiar. You may use Kevlar, Carbon Fiber, or Aluminum (or any combination), but will not be eligible for the premier division.

* Personal paddles
* Type 3 Coast Guard-approved non-inflatable life jacket. Needs "liberty of movement" and minimum buoyancy of 14 pounds and in good condition
* Whistle attached to life jacket
* Knife attached to life jacket, minimum blade of 2.5", folding OK
* One (1) per boat 2 to 3-foot runner for strapping gear to canoe.
* One (1) per boat: commercial safety throw bag with 50' buoyant rope
* Dry bag large enough to fit all mandatory items

Teams/soloist will paddle with bikes in the canoes. Bring strapping to tie down bikes. A 3 and 4 person team will be required to have at least 2 boat. Teams of 3 can have 1 canoe and 1 kayak( that will put 3 bikes in the canoe and that could add to the adventure).

Boats can be rented at Twin River Outfitters(SOLD OUT 10/12/10)for $45/per canoe and $35/Kayak and Wilderness Canoe @540-291-2295 .

Specific equipment for the mountain bike section:
* Mountain bike or off-road bike (i.e. cyclocross)
* ANSI/Snell or CPSC-approved bike helmet
* Bike tool, Bike tire repair kit, min. 1 spare tube, pump (or other tire inflation device) per team.

Emergency First Aid Kit (to be carried by each team at all times)
* 4 doses of pain/fever medication (Ibuprofen/Tylenol)
* (4) Betadine, iodine or alcohol swabs
* (4) standard Band-aids
* Iodine tablets for water purification
* (1) 3" ACE Bandage
* (4) 4”x4” gauze pads
* Medical tape or duct tape
* Antibiotic Cream: i.e. Neosporin
* (1) pair of non-latex surgical gloves
* Epi pens are strongly recommended for individuals with allergies to insect stings, etc.

The brand names are cited as references and may be replaced by an equivalent product. This mandatory emergency first aid kit will be checked during inspections and at certain points in the competition.

The timing of the event begins at the start of the race and officially ends when the entire team or soloist crosses the finish line. Each team is required to stay together for the entire race. If a team is found separated on the course, it can be judged “unofficial” or fined a penalty. You must remain within visual/verbal distance from your teammates at all times (100ft).

The course contains both mandatory checkpoints and optional checkpoints.

To remain official, a team/soloist must: complete the mandatory prescribed course; cross the finish line by the official race cutoff; obtain all of the mandatory checkpoints*; finish as a complete team.

*See “missing, stolen, misplaced CP(s)/inaccurate UTMs” for exception.

Incomplete teams must receive approval from Odyssey race staff to continue the race "unofficially". (more below)

The ranking of the race is determined by the Odyssey jury after any penalties and bonuses have been awarded.  “Official teams will be ranked by the total number of mandatory CPs acquired; in the case of a tie, we will count the number of optional CPs each team acquired and the team with the higher total count of mandatory + optional CPs will be ranked higher; if the grand total of mandatory + optional CPs produces a tie, then the team with the fastest total race time will be ranked higher.

Unofficial teams are out of the running for ranking, awards and prize dollars.

Prize dollars are awarded, on an overall finish basis, to premier division teams only.

PASSPORT: @ manned CPs: must be signed by race official. It is the competitors’ responsibility to ensure they have their passport signed and returned to them before continuing to the next CP.

@ UNmanned CPs: MUST be punched in designated location or it will not be counted & if clipboard provided, must write team #, name & time on sheet. (for your safety!)

Missing, stolen, misplaced CP(s) or error in Rules of Travel : Teams should search in the vicinity of any CP for no longer than 30 minutes and attempt to notify race officials (via phone or radio) and then proceed to the next CP. If there is a stolen/misplaced CP and/or error in Rules of Travel, team will receive a 30 min credit for time lost. CP will be removed from the course.

If a mandatory CP is not stolen/misplaced and/or there is no error in Rules of Travel, then the team will become unofficial unless it returns to acquire the CP.

If an optional CP is not stolen/misplaced and/or there is no error in Rules of Travel, then the team will not incur any penalty for failure to acquire CP.

A racer may lodge a protest anytime during a race event; the protest must be in writing, turned in at a CP and be documented in their passport. Post race: A written protest must be received by race management no later than 1 (one) hour after the official race finish. All protests must have team name & #.

Race management reserves the right to award bonuses and penalties throughout the race. We also reserve the right to add bonus time to teams who have aided others in distress, and assess time penalties for infractions not mentioned on this list.

*You may not travel on railroad tracks and unauthorized roads, as noted in the Rules of Travel or clearly stated at race brief. Anytime there is a specific road/trail to follow, you are required to do so. In most cases you may decide your route, but in the cases where we list road/trail numbers, you will be required to use that route. You must also obtain all of the Mandatory CPs in sequential order, unless otherwise indicated.

Please note *** If for any reason a team member is unable to finish the race, you must inform the race management AT ONE OF THE MANNED CPs. Your leaving the race course MUST be verified by a race official. Unless you are seriously injured, you will most likely have to ride YOUR BIKES/HIKE OR FIND AN ALTERNATE WAY back to the start/finish line. The nature of this adventure race does not permit us to promise to pick up racers who have decided not to finish.

OAR reserves the right to refuse an application from any team or SOLO competitor.
Competitors, support teams, and volunteers authorize filming or sound recording, as well as the use of such documents/productions for informational, advertising, or promotional purposes.
All athletes, support persons and volunteers must complete a Medical Waiver and must be cleared, in writing, by a physician if they have any medical conditions or abnormalities. They must also inform the Medical Team of any illness or injury that occurs during or in conjunction with the event.

Each team and SOLO competitor will have mandatory items to carry while in the competition:
The following items may be checked at each CP, and/or possibly on the course:
- Passport(s), which must be carried and signed at each CP
- List of the event rules

- Rules of Travel
- Complete set of legible Odyssey-issued maps
- Mandatory safety and medical equipment
- Mandatory equipment for that section of the course

Disqualification From Competition:
- Use of GPS
- More than one hour late at the starting line
- Exceeding the deadline for any section, CP or ACP
- Disobeying instructions from a race official
- Disobeying instructions not to advance
- Abandoning a team member outside the checkpoints
- Unauthorized road/trail travel*
- Not portaging at mandatory rapids/portage sections
- Open fires
- Non emergency use of radios or cell phones
- Non-assistance to a person in danger
- Not wearing or improperly wearing a life jacket on the swim and/or paddle
- Not wearing a helmet while on the bike, swim or paddling in moving water
- Riding without lights from dusk to dawn
- Not wearing a helmet or climbing harness on the climbing sections
- Possession and/or use of a weapon
- Sabotage
- Use of an unauthorized means of transport
- Violation over the identity of a competitor or change of a team member during race
- Not following a roping-up line in a zone where this is mandatory
- Not clipped into safety line for climbing
- Loss of radio
- Littering (2nd offense)
- Removing/altering a trail sign or marking

One (1) Mandatory Checkpoint Penalty:
- Intervention by the Organization for assistance in water or climb
- Loss of passport or maps**
- Helmets and life jackets damaged or otherwise not in conformity with required standards
- Littering, disrespect for the environment (throwing of any waste that is not biodegradable or abandoning equipment) whether by the team or its assistance (support team, team reporters, or accompanying persons). First offense.
- Dispersed team
- Not wearing bib over clothing (except life vest)
- Missing item of safety equipment or mandatory equipment that is not in good order

**Make sure your maps and passports stay weatherproofed. You will need both of these items to finish the race. You may want to bring a highlighter to mark your maps, Ziplocs and duct tape for radio storage and map storage, etc.

ALL racers will have a chance to win schwag from Hammer Nutrition, Zanfel and many others.

ALL Finishers will receive a prize.

TOP 3 OVERALL finishing 4 person Co-ed teams in the Odyssey Fall Finale Sprint Premier Division:

• 1st Overall - $400 Odyssey race vouchers
• 2nd Overall- $300 Odyssey race vouchers
• 3rd Overall - $200 Odyssey race vouchers

 

These forms are specific for the Odyssey Sprint.

Adult Waiver and Image Release Form

Medical Form

Skills Waiver

Under Age Waiver and Image Release Form

Can we check in if a team member will not be there for check-in?
Yes, but all team members will have to have all online forms completed.

What is the scale of the maps?
The maps will have varies scales, but at least one will be 1:24,000 scale maps. More information will be released in the competitor newsletter.

When will we get our maps and rules of travel?
You will get your maps and rules of travel after your team has completed check in.

What will be checked at gear check in?
Odyssey will no longer have gear check prior to the race. We WILL be checking gear on the race course. Each item missing will equal a penalty of one mandatory checkpoint.

What if I am not sure I have the correct piece of gear specificied on the gear list?
We feel our gear list is specific. If you need clarification on an item email competitor@OARevents.com. We can always verify items in person at check in. Common items that need clarification: water proof top has to have taped or sealed seams; must be a wool or fleece hat; knife blade has to be 2.5" long.

What is the refund and cancellation policy?

You are entitled to an Odyssey credit refund, minus the cancellation fee until the date registration closes for the race. You may apply the remaining balance (minus the cancellation fee) to any future Odyssey Adventure Racing event. You will have one year to redeem these credits. Contact registration@OARevents.com for credit refund.

 

Odyssey Adventure Racing does not accept responsibility for refunds for cancellations in the event of natural or national emergencies. Natural emergencies may include, but are not limited to severe weather including heavy rain, snow, tornados, hurricanes, river flooding, heat spells and cold spells. National or international emergencies may include, but are not limited to military conflicts, terrorist attacks, security threats, war, and heightened security alerts.

No refunds after Oct. 1, 2010.

Cancellation Fee: $25 Solo; $50 2 Person Team; $75 3 Person Team; $100 4 Person Team

How do I get on the emailing list for the Odyssey eNewsletter?
We are glad that you want to be one of the first to know what is new and coming up with Odyssey. To sign up click here: Odyssey eNewsletter.

Aug. 13, 2010: Discounted registration ends

Sept. 24 , 2010: Last day that a Zorrel wicking shirt is included with registration

Oct. 12, 2010: Online registration closes