Odyssey Family Fun Adventure

Date

Location

Venue

Distance

Duration

Disciplines

Divisions

Fees

Included

Important Dates

Schedule

Saturday, July 25, 2009

Check-in: 1:00-2:30 pm

Race Brief: 2:45 pm

Race Start: 3:30 pm

Race Finish: 6:00pm

Post Race BBQ: 5-8:00 pm

(Times subject to change)

 

Directions

Directions to Wilderness Adventure at Eagle Landing Base Camp

       Please note: DO NOT use internet mapping programs like MapQuest or rely on a     

       vehicle GPS navigation system.  Neither will get you to our Base Camp.

Please Note: Our Base Camp is about 35 minutes from I-81. Our map is not to scale. Other routes may appear faster, but we recommend that you follow our directions! Please call us at (800) 782-0779 with any questions.

From North (Northern Virginia, Washington, New York, New England, etc.):
Take I-81S to Exit 156 (Troutville/Route 640). Turn right at stop sign at bottom of exit ramp. Follow 640 (Brughs Mill Road) for about 5 minutes. 640 is narrow and winding. Be careful at sharp curve to the left (don't follow 812 to the right). 640 will end at Route 220. Turn right on 220. Go 1.4 miles until you pass a small restaurant on the left. Turn left onto Herndon St./Route 606 (just before Used Car lot (changes often though) on the left). Continue on Route 606 for 11.5 miles - you will cross a stop sign, then go over a winding mountain road, and eventually come to a "T" where the road ends. Turn left onto 615. Go 1.3 miles and turn left onto 611 (a brown sign for Fenwick Mines will be on the left). Our Base Camp is 1.7 miles on the right.

NOTE: Buses, RV's, and other large vehicles please DO NOT take Exit 156, instead continue on 81 S to Exit 141 (New Castle, Rt. 311).  After you take Exit 141 follow the directions "From Southeast" where they pick up with Exit 141.

From East (Charlottesville, Richmond, Virginia Beach, etc.):
Take I-64 West to I-81 South. Please continue with directions from North.

From West (Charleston WV, Columbus OH, St. Louis, etc.):
Take I-64 East to 311 South/Crows (Exit 183 in West Virginia, about 12 miles after White Sulphur Springs). Follow 311 (winding road) to New Castle. Turn left at the gas station (on your left), following signs for Rt. 615. Please continue with directions from South & Southwest (see*).

From South & Southwest (Charlotte, Atlanta, Nashville, etc.):
Take I-81N to Exit 140. Turn left at stop sign at the bottom of exit ramp. Go approx. ¾ mile and turn left at traffic light. Follow signs to 311 and New Castle. Follow Route 311 over Catawba Mountain and eventually into the town of New Castle (approx. 20 miles). Turn right at the gas station on your right (Route 615/Main St.). (*) Follow 615/Main St. out of New Castle, turning right at the stop sign. Go 4.8 miles (passing the Pine Top Store on the right after 2.7 miles and Fleming Farm on the left after another 2 miles), then bear right onto Route 610, which turns into Rt. 611 after the Y at the top of the hill. Our Base Camp is 1.7 miles on the right.

From Southeast (Roanoke, Greensboro, Raleigh, etc.):
Take 220N to Roanoke, VA. 220 turns into I-581 as you enter Roanoke. Take I-581 until it ends, bearing left onto I-81 South. Take first exit off I-81S (Exit 141 New Castle/Rt. 311). Take left off exit ramp. Go ¼ mile to traffic light. Turn right at light on to Rt. 311. Follow Route 311 over Catawba Mountain and eventually into the town of New Castle (approx. 20 miles). Turn right at the gas station on your right (Route 615/Main St.). Please continue with directions from South & Southwest (see*).

From Blacksburg:
Take 460 W towards WV.  After about 5 miles after you leave Blacksburg you will turn right onto Rt. 42 (town of Newport).  Follow Rt. 42 for 30 miles to the stop sign at the end (intersection with Rt. 311).  Turn left on 311N and then an immediate right onto Rt. 615. Follow Rt. 615 for 5miles and bear right onto Rt. 610.  Follow 610 for 1.8 miles and we are on your right.

 

Lodging

The following rates are for one night, and based on how many people there are per room:
1 person: $40 (private room)
2 people: $35/person
3 people: $30/person
4 people: $25/person
5 people: $20/person
6 and up: $15/person

The maximum amount of beds in one room is nine. All rooms will be reserved on a first come first serve basis.

Camping is also available for $15 per person and will include the use of the bathhouse and Wi-Fi.

Contact Wilderness Adventure at Eagle Landing for lodging:
800-782-0779
P.O. Box 760
New Castle, Virginia 24127

Certifications

Support Crews

This is race is unsupported. No support crew is required. If you have family or friends that would like to see you race, have them come and volunteer. They will receive volunteer credits that can then be transferred to you!

Volunteer Registration

Each competitor must possess permanently throughout the event:
* Compass (1 per every 2 competitors on a team)
* Whistle
* Space blanket
* cell phone- fully charged (1 per every 2 competitors on a team)

Not Required, but HIGHLY RECOMMENDED
*Headlamp
*Thermal undergarment (i.e. Outlast, Thermastat, Capeliene) top
* Water-proof top with taped or sealed seams
* Fleece top
* Fleece hat

Each team must possess permanently throughout the event
* (1) First aid kit as indicated below
* (1) Small dry bag (or more than one is even better) for the safe-keeping of your cell phone. These bags MUST BE WATERPROOF.

Specific equipment for the paddling section
* All boats, PFD's and paddles will be provided by Odyssey Adventure Racing.
* Canoes with single blade paddles will be provided for 2 person and 4 person teams. Sit on top kayaks with double blade paddles will be provided for soloists.
* Personal knife and whistle will still have to be attached to PFD, within easy reach.
* Personal PFD's and paddles may be used but will have to be carried for the entire race.
* One (1) per boat: 2 to 3-foot runner with carabiner for strapping gear to boat (soloist, and 2 person teams-1 boat; 4person teams- 2 boats)
* Dry bag large enough to fit all mandatory items
*One (1) commercial 50ft throw bag

Specific equipment for the mountain bike section:
* Mountain bike or off-road bike (i.e. cyclocross)
* ANSI/Snell or CPSC-approved bike helmet
* Bike tool, Bike tire repair kit, min. 1 spare tube, pump (or other tire inflation device) per team.

Mountian bike rental available from Wildnerness Adventure at Eagle Landing: $40/full day, $20/half day (Rental includes use of helmet and water bottle).

Emergency First Aid Kit (to be carried by each team at all times)
* 4 doses of pain/fever medication (Ibuprofen/Tylenol)
* (4) Betadine, iodine or alcohol swabs
* (4) standard Band-aids
* Iodine tablets for water purification
* (1) 3" ACE Bandage
* (4) 4”x4” gauze pads
* Medical tape or duct tape
* Antibiotic Cream: i.e. Neosporin
* (1) pair of non-latex surgical gloves
* Epi pens are strongly recommended for individuals with allergies to insect stings, etc.

The brand names are cited as references and may be replaced by an equivalent product. This mandatory emergency first aid kit will be checked during inspections and at certain points in the competition.

The timing of the event begins at the start of the race and officially ends when the entire team or soloist crosses the finish line. Each team is required to stay together for the entire race. If a team is found separated on the course, it can be judged “unofficial” or fined a penalty. You must remain within visual/verbal distance from your teammates at all times (100ft).

The course contains both mandatory checkpoints and optional checkpoints.

To remain official, a team/soloist must: complete the mandatory prescribed course; cross the finish line by the official race cutoff; obtain all of the mandatory checkpoints*; finish as a complete team.

* See “missing, stolen, misplaced CP(s)/inaccurate UTMs for exception.

Incomplete teams must receive approval from Odyssey race staff to continue the race "unofficially". (more below)

The ranking of the race is determined by the Odyssey jury after any penalties and bonuses have been awarded. “Official teams will be ranked by the total number of mandatory CPs acquired; in the case of a tie, we will count the number of optional CPs each team acquired and the team with the higher total count of mandatory + optional CPs will be ranked higher; if the grand total of mandatory + optional CPs produces a tie, then the team with the fastest total race time will be ranked higher.

Unofficial teams are out of the running for ranking, awards and prize dollars.

Prize dollars are awarded, on an overall finish basis, to premier division teams only.

PASSPORT

@ manned CPs: must be signed by race official. It is the competitors’ responsibility to ensure they have their passport signed and returned to them before continuing to the next CP.

@ UNmanned CPs: must be punched & if clipboard provided, must write team #, name & time on sheet. (for your safety!)

Missing, stolen, misplaced CP(s) or error in Rules of Travel : Teams should search in the vicinity of any CP for no longer than 30 minutes and attempt to notify race officials (via phone or radio) and then proceed to the next CP. If there is a stolen/misplaced CP and/or error in Rules of Travel, team will receive a 30 min credit for time lost. CP will be removed from the course.

If a mandatory CP is not stolen/misplaced CP and/or there is no error in Rules of Travel, then the team will become unofficial unless it returns to acquire the CP.

If an optional CP is not stolen/misplaced CP and/or there is no error in Rules of Travel, then the team will not incur any penalty for failure to acquire CP.

A racer may lodge a protest anytime during a race event; the protest must be in writing, turned in at a CP and be documented in their passport. Post race: A written protest must be received by race management no later than 1 (one) hour after the official race finish. All protests must have team name & #.

Race management reserves the right to award bonuses and penalties throughout the race. We also reserve the right to add bonus time to teams who have aided others in distress, and assess time penalties for infractions not mentioned on this list.

*You may not travel on unauthorized roads, as noted in the Rules of Travel or clearly stated at race brief. Anytime there is a specific road/trail to follow, you are required to do so. In most cases you may decide your route, but in the cases where we list road/trail numbers, you will be required to use that route. You must also obtain all of the Mandatory CPs in sequential order, unless otherwise indicated.

Please note *** If for any reason a team member is unable to finish the race, you must inform the race management AT ONE OF THE DESIGNATED CPs. Your leaving the race course MUST be verified by a race official. Unless you are seriously injured, you will most likely have to ride YOUR BIKES/HIKE OR FIND AN ALTERNATE WAY back to the start/finish line. The nature of this adventure race does not permit us to promise to pick up racers who have decided not to finish.

• Competitors are responsible for their equipment, food, and drinks. They are also responsible for their transportation to and from the race.
• OAR reserves the right to refuse an application from any team or SOLO competitor.
• Competitors, support teams, and volunteers authorize filming or sound recording, as well as the use of such documents/productions for informational, advertising, or promotional purposes.
• All athletes, support persons and volunteers must complete a Medical Waiver and must be cleared, in writing, by a physician if they have any medical conditions or abnormalities. They must also inform the Medical Team of any illness or injury that occurs during or in conjunction with the event.

Each team and SOLO competitor will have mandatory items to carry while in the competition.

The following items may be checked at each CP, and/or possibly on the course:

• passport(s), which must be carried and signed at each CP
• list of the event rules
• Rules of Travel
• complete set of legible Odyssey-issued maps
• mandatory safety and medical equipment
• mandatory equipment for that section of the course

Disqualification From Competition:

• Use of GPS
• More than one hour late at the starting line
• Exceeding the deadline for any section, CP or ACP
• Disobeying instructions from a race official
• Disobeying instructions not to advance
• Abandoning a team member outside the checkpoints
• Unauthorized road/trail travel *
• Not portaging at mandatory rapids/portage sections
• Open fires
• Non emergency use of radios
• Non-assistance to a person in danger
• Not wearing or improperly wearing a life jacket on the swim and/or paddle
• Not wearing a helmet while on the bike, swim or paddling in moving water
• Riding without lights from dusk to dawn
• Not wearing a helmet or climbing harness on the climbing sections
• Possession and/or use of a weapon
• Sabotage
• Use of an unauthorized means of transport
• Violation over the identity of a competitor or change of a team member during race
• Not following a roping-up line in a zone where this is mandatory
• Not clipped into safety line for climbing
• Loss of radio
• Littering (2nd offense)
• Removing/altering a trail sign or marking

One (1) Mandatory Checkpoint Penalty:

• Intervention by the Organization for assistance in water or climb
• Loss of passport or maps**
• Helmets and life jackets damaged or otherwise not in conformity with required standards
• Littering, disrespect for the environment (throwing of any waste that is not biodegradable or abandoning equipment) whether by the team or its assistance (support team, team reporters, or accompanying persons). First offense.
• Dispersed team
• Not wearing bib over clothing (except life vest)
• Missing item of safety equipment or mandatory equipment that is not in good order

**Make sure your maps and passports stay weatherproofed. You will need both of these items to finish the race. You may want to bring a highlighter to mark your maps, Ziplocs and duct tape for radio storage and map storage, etc.

ALL racers will have a chance to win schwag from Hammer Nutrition, Nuun, Zanfel and many others.

ALL Finishers will receive a prize.

TOP 3 OVERALL finishing 4 person Co-ed teams in the Premier Division:

• Inov-8 packs/shoes & Numa Sport Optics sunglasses PLUS
• 1st Overall - $800 OAR race vouchers
• 2nd Overall- $700 in Odyssey race vouchers
• 3rd - Overall - $600 in Odyssey race vouchers

Under Age Wavier and Image Release Form

Skills Waiver

USARA Wavier

Adult Wavier and Image Release Form

Medical Form

Are boats provided?
Yes, they will be 16.9 ft. Old Town Discovery canoes. We will also provide PFDs and single blade paddles.

Can I use my personal paddle, single blade or double bladed?
Yes, but you will have to carry it the entire race.

Can we check in if all of our team members are not there?
Yes, but you will have to have all your online forms completed for the team and you will have to show all of the teams gear at check-in.

What is the scale of the maps?
The maps will be 1:24,000 scale maps.

When will we get our maps and rules of travel?
You will get your maps and rules of travel after your team has completed gear check in.

What will be checked at gear check in?
We will check everything on the gear list.

What if I don’t have everything on the gear list?
You will not be allowed to race. Make sure your water proof top and pant have taped or sealed seams.

We're sorry, but registration is now closed due to the cancellation of this event.