Odyssey One Day Xtreme

Date

Location

Venue

Distance

Duration

Disciplines

Divisions

Fees

Included

Important Dates

Schedule

Friday, January 16, 2009
Check in: 5:00 - 8:00pm
Race Brief: 8:30pm

Saturday, January 17, 2009
Race Start: 6:00am

Sunday, January 18, 2009
Race Finish: 12:00 Noon
Post Race meal: 10:00am - 1:00pm

Directions

Directions going South on I 81
Take exit 94 for VA-99 N toward Pulaski, Merge onto Count Pulaski Dr. Make a U-turn, go 0.6 mile. Turn left at Old Route 100 Rd/Possum Hollow Rd (signs for McAdam), go 0.5 miles. Turn right at Lowmans Ferry Rd/VA-672 go 3.7 miles. Turn right at Julia Simpkins Rd/VA-693 go 1.5 miles. Turn left at Max Creek Rd/VA-655 go 3.1 miles to Camp Powhatan.

Directions going North on I 81
Take exit 94A toward Old Route 100 Rd/Possum Hollow Rd. Turn left at Old Route 100 Rd/Possum Hollow Rd go 0.7 miles. Turn right at Lowmans Ferry Rd/VA-672 go 3.7 miles. Turn right at Julia Simpkins Rd/VA-693 go 1.5 miles. Turn left at Max Creek Rd/VA-655 go 3.1 miles to Camp Powhatan.

Lodging

Camping is available at Camp Powhatan for $10 a site for Fri/Sat night. These Lodging choices will be between 20-30 mins away from Race Check in.

Pulaski Days Inn
3063 Old Route 100 Road
Pulaski, VA 24301
Rates recently viewed: ( $50.40 - $56.00 )
1 Star Hotel

Super 8 Motel - Dublin
4600 Cleburne Boulevard
Dublin, VA 24084
Rates recently viewed: ( $75.01 - $75.01 )
1 Star Hotel

Comfort Inn Dublin
4424 Cleburne Blvd.
Dublin, VA 24084
Rates recently viewed: ( $82.99 - $82.99 )
3 Star Hotel

Sleep Inn & Suites
5094 State Park Rd.
Dublin, VA 24084
Rates recently viewed: ( $91.99 - $91.99 )
3 Star Hotel

Holiday Inn Express Dublin, Va
4428 Cleburne Blvd
Dublin, VA 24084
Rates recently viewed: ( $104.88 - $124.88 )
3 Star Hotel

Certifications

Support Crews

Personal - To be carried by each competitor during the entire event

• Food, drinks, and electrolyte replacement
• Lighter
• Compass (1 per every 2 competitors on a team)
• Knife, within easy reach, minimum blade of 2.5", folding OK
• Whistle
• Cell Phone (1 per every 2 competitors on a team) - Fully Charged
• Synthetic, moisture-wicking (i.e. Under Armour, Capilene) midweight long sleeve top
• Synthetic, moisture-wicking (i.e. Under Armour, Capilene) midweight long leg bottoms
• Water-proof top and pants with taped or sealed seams - NO Ponchos
• Long sleeve fleece or wool top
• Fleece or wool hat
• Space blanket
• Head lamp with extra batteries for minimum of 12 hrs
• Money for emergencies

Team - To be carried by each competitor during the entire event

• Trowel (For burying human waste in catholes 6-8 inches deep at least 200 ft from water, camp, or trails)
• (1) Emergency first aid kit as indicated below
• (1) Small waterproof dry bag (or more than one is even better) for the safe-keeping of your cell phone

Emergency First Aid Kit - to be carried by each team/soloist at all times

• 4 doses of pain/fever medication (Ibuprofen/Tylenol)
• (4) Betadine, iodine or alcohol swabs
• (4) standard Band-aids
• Iodine tablets for water purification
• (1) 3" ACE Bandage
• (4) 4"x4" gauze pads
• Medical tape or duct tape
• Antibiotic Cream: i.e. Neosporin
• (1) pair of latex surgical gloves
• Epi pens are strongly recommended for individuals with allergies to insect stings, etc.

The brand names are cited as references and may be replaced by an equivalent product. This mandatory emergency first aid kit will be checked at certain points in the competition. This is a minimal treatment list. We recommend you carry the amounts of medical supplies able to treat/remedy illness or injury for 30 hours.

Paddling

All boats, PFD's and paddles will be provided by Odyssey Adventure Racing.

Canoes with single blade paddles will be provided for 2, 3 and 4 person teams. (There will be one canoe for the 2 and 3 person teams; 2 canoes for the 4 person teams)

• Personal knife and whistle will still have to be attached to PFD, within easy reach
• Personal PFD's and paddles may be used but will have to be carried for the entire race
• One (1) per canoe: 2 to 3-foot runner with carabiner for strapping gear to boat
• Dry bag large enough to fit all mandatory items
• One (1) per canoe: commercial 50ft throw bag
• 2 chem lights/person and 2 chem lights/canoe

Mountain Biking

• Mountain bike marked with team number (do at gear ck)
• ANSI/Snell or CPSC-approve bike helmet
• Reflective tape (1" x 6" for helmet)
• Front and rear lights; white light mounted to handlebars and red blinking light for rear
• Extra batteries for front & rear lights with minimum battery life of 12 hours
• Bike tire repair kit and bike tool-PER TEAM ; spare tubes, pump (or other tire inflation device)

With each bike you may stage: 2 full water bottles, bike lights, bike tool, bike repair kit & pump, spare bike batteries, bike shoes & helmet. NO FOOD may be left with bikes.

The timing of the event begins at the start of the race and officially ends when the entire team or soloist crosses the finish line. Each team is required to stay together for the entire race. If a team is found separated on the course, it can be judged “unofficial” or fined a penalty. You must remain within visual/verbal distance from your teammates at all times (100ft).

The course contains both mandatory checkpoints and optional checkpoints.

To remain official, a team/soloist must: complete the mandatory prescribed course; cross the finish line by the official race cutoff; obtain all of the mandatory checkpoints*; finish as a complete team.

* See “missing, stolen, misplaced CP(s)/inaccurate UTMs for exception.

Incomplete teams must receive approval from Odyssey race staff to continue the race "unofficially". (more below)

The ranking of the race is determined by the Odyssey jury after any penalties and bonuses have been awarded. “Official teams will be ranked by the total number of mandatory CPs acquired; in the case of a tie, we will count the number of optional CPs each team acquired and the team with the higher total count of mandatory + optional CPs will be ranked higher; if the grand total of mandatory + optional CPs produces a tie, then the team with the fastest total race time will be ranked higher.

Unofficial teams are out of the running for ranking, awards and prize dollars.

Prize dollars are awarded, on an overall finish basis, to premier division teams only.

PASSPORT

@ manned CPs: must be signed by race official. It is the competitors’ responsibility to ensure they have their passport signed and returned to them before continuing to the next CP.

@ UNmanned CPs: must be punched & if clipboard provided, must write team #, name & time on sheet. (for your safety!)

Missing, stolen, misplaced CP(s) or error in Rules of Travel : Teams should search in the vicinity of any CP for no longer than 30 minutes and attempt to notify race officials (via phone or radio) and then proceed to the next CP. If there is a stolen/misplaced CP and/or error in Rules of Travel, team will receive a 30 min credit for time lost. CP will be removed from the course.

If a mandatory CP is not stolen/misplaced CP and/or there is no error in Rules of Travel, then the team will become unofficial unless it returns to acquire the CP.

If an optional CP is not stolen/misplaced CP and/or there is no error in Rules of Travel, then the team will not incur any penalty for failure to acquire CP.

A racer may lodge a protest anytime during a race event; the protest must be in writing, turned in at a CP and be documented in their passport. Post race: A written protest must be received by race management no later than 1 (one) hour after the official race finish. All protests must have team name & #.

Race management reserves the right to award bonuses and penalties throughout the race. We also reserve the right to add bonus time to teams who have aided others in distress, and assess time penalties for infractions not mentioned on this list.

*You may not travel on unauthorized roads, as noted in the Rules of Travel or clearly stated at race brief. Anytime there is a specific road/trail to follow, you are required to do so. In most cases you may decide your route, but in the cases where we list road/trail numbers, you will be required to use that route. You must also obtain all of the Mandatory CPs in sequential order, unless otherwise indicated.

Please note *** If for any reason a team member is unable to finish the race, you must inform the race management AT ONE OF THE DESIGNATED CPs. Your leaving the race course MUST be verified by a race official. Unless you are seriously injured, you will most likely have to ride YOUR BIKES/HIKE OR FIND AN ALTERNATE WAY back to the start/finish line. The nature of this adventure race does not permit us to promise to pick up racers who have decided not to finish.

• Competitors are responsible for their equipment, food, and drinks. They are also responsible for their transportation to and from the race.
• OAR reserves the right to refuse an application from any team or SOLO competitor.
• Competitors, support teams, and volunteers authorize filming or sound recording, as well as the use of such documents/productions for informational, advertising, or promotional purposes.
• All athletes, support persons and volunteers must complete a Medical Waiver and must be cleared, in writing, by a physician if they have any medical conditions or abnormalities. They must also inform the Medical Team of any illness or injury that occurs during or in conjunction with the event.

Each team and SOLO competitor will have mandatory items to carry while in the competition.

The following items may be checked at each CP, and/or possibly on the course:

• passport(s), which must be carried and signed at each CP
• list of the event rules
• Rules of Travel
• complete set of legible Odyssey-issued maps
• mandatory safety and medical equipment
• mandatory equipment for that section of the course

Disqualification From Competition:

• Use of GPS
• More than one hour late at the starting line
• Exceeding the deadline for any section, CP or ACP
• Disobeying instructions from a race official
• Disobeying instructions not to advance
• Abandoning a team member outside the checkpoints
• Unauthorized road/trail travel *
• Not portaging at mandatory rapids/portage sections
• Open fires
• Non emergency use of radios
• Non-assistance to a person in danger
• Not wearing or improperly wearing a life jacket on the swim and/or paddle
• Not wearing a helmet while on the bike, swim or paddling in moving water
• Riding without lights from dusk to dawn
• Not wearing a helmet or climbing harness on the climbing sections
• Possession and/or use of a weapon
• Sabotage
• Use of an unauthorized means of transport
• Violation over the identity of a competitor or change of a team member during race
• Not following a roping-up line in a zone where this is mandatory
• Not clipped into safety line for climbing
• Loss of radio
• Littering (2nd offense)
• Removing/altering a trail sign or marking

One (1) Mandatory Checkpoint Penalty:

• Intervention by the Organization for assistance in water or climb
• Loss of passport or maps**
• Helmets and life jackets damaged or otherwise not in conformity with required standards
• Littering, disrespect for the environment (throwing of any waste that is not biodegradable or abandoning equipment) whether by the team or its assistance (support team, team reporters, or accompanying persons). First offense.
• Dispersed team
• Not wearing bib over clothing (except life vest)
• Missing item of safety equipment or mandatory equipment that is not in good order

**Make sure your maps and passports stay weatherproofed. You will need both of these items to finish the race. You may want to bring a highlighter to mark your maps, Ziplocs and duct tape for radio storage and map storage, etc.

ALL racers will have a chance to win schwag from Hammer Nutrition, Nuun, Zanfel and many others.

ALL Finishers will receive a prize.

TOP 3 OVERALL finishing 4 person Co-ed teams in the Odyssey One Day Xtreme PRO Premier Division:

1st Overall - $800 Odyssey race vouchers Plus Inov-8 packs

2nd Overall- $700 Odyssey race vouchers Plus Inov-8 shoes

3rd Overall - $600 Odyssey race vouchers Plus Numa Sport Optics sunglasses

These forms are specific for the Odyssey One Day Xtreme and will close Tuesday, January 13, 2009.

Adult Waiver and Image Release Form

Medical Form

Skills Waiver

USARA Waiver

Under Age Waiver and Image Release Form

Are boats provided?
Yes, they will be 16.9 ft. Old Town Discovery canoes. We will also provide PFDs and single blade paddles.

Can I use my personal paddle, single blade or double bladed?
Yes, but you will have to carry it the entire race.

Can we check in if all of our team members are not there?
Yes, but you will have to have all your online forms completed for the team at check-in.

What is the scale of the maps?
The maps will be 1:24,000 scale maps.

When will we get our maps and rules of travel?
You will get your maps and rules of travel after your team has completed check in.

What will be checked at gear check in?
Odyssey will no longer have gear check prior to the race. We WILL be checking gear on the race course. Each item missing will equal a penalty of one mandatory checkpoint.

What if I am not sure I have the correct piece of gear specificied on the gear list?
We feel our gear list is specific. If you need clarification on an item email competitor@OARevents.com. We can always verify items in person at check in. Common items that need clarification: water proof top has to have taped or sealed seams; must be a wool or fleece hat; knife blade has to be 2.5" long.

What is the refund and cancellation policy?
You are entitled to an Odyssey credit refund, minus the cancellation fee until 2 weeks prior to the start of the race. You may apply the remaining balance (minus the cancellation fee) to any future Odyssey Adventure Racing event. You will have one year to redeem these credits. Contact registration@OARevents.com for credit refund.

Odyssey Adventure Racing does not accept responsibility for refunds for cancellations in the event of natural or national emergencies. Natural emergencies may include, but are not limited to severe weather including heavy rain, snow, tornados, hurricanes, river flooding, heat spells and cold spells. National or international emergencies may include, but are not limited to military conflicts, terrorist attacks, security threats, war, and heightened security alerts.

No refunds after January 3, 2009.

Cancellation Fee: $100 2 Person Team; $150 3 Person Team; $200 4 Person Team

How do I get on the emailing list for the Odyssey eNewsletter?
We are glad that you want to be one of the first to know what is new and coming up with Odyssey. To sign up click here: Odyssey eNewsletter.

Registration closed January 5, 2009.